9 Practical Tips for Getting Organized Now

By Danielle Roberts

As a virtual assistant and business manager for the last three years, I have learned the ins and outs of getting organized and getting organized quickly. I work with 6-figure businesses, and at the same time manage my own business and household with four kids. I have to be organized, efficient and productive to make things happen and move business forward.

It is so important to me to have everything in working order to not only save myself time but save myself energy. The biggest thing that I have learned is that having everything organized cultivates a more productive workspace both physically and mentally. Let’s get you moving forward to do more of what you love in less time!

Calendar and Time Organization

  • Get a calendar (digital and/or paper). I use both. When you have gotten a calendar that works for you, you can start writing down events you know are upcoming. If you want to be more detailed, build out your schedule for each day.

From this step, get in the practice of checking the calendar nightly for the next day so you know what’s upcoming.

  • Move any to dos over to the next day if you track them on your calendar.
  • If you keep a separate to do list, check that nightly too.
  • When you make a to do list, mark what will take you a short amount of time (5-10 minutes). These are easy wins you can do when you have tiny pockets of time.
  • Big goals and tasks can be broken down into little things that do not take quite so long. That way you will build momentum to propel you forward and actually accomplish your big goals.

Inbox Organization

While I like organization, I am not a huge proponent of having zero emails in my inbox. I know that many people do love this and if that is you, this method works for you AND those who are like me and like to have emails in their inbox. I usually keep my emails in my inbox until I have answered them.

  • Make folders for emails so that you can sort them. Delete what you can and the others move into those folders.
  • My favorite folders are: answered, finances (expenses, invoices and billing), swipe, and newsletters.
  • Unroll.me to unsubscribe or manually unsubscribe to each newsletter that is not serving you and is just noise in your inbox.

Online Repository for Organization

  • I love Trello for holding all the extra thoughts in my brain, to do lists, social media, content creation and working with my team.
  • Some alternatives are Asana and Basecamp.

Asking for Help

  • A virtual assistant, business manager, or social media manager can be great additions to your team and your business while helping you to keep it all organized. Sometimes a business can get too big for one person to handle and even an hour or two of help can be a vital part of your continued growth.
  • A coach or mentor is able to help you dig deep and figure out what it is that you want and how to get there.


This month’s guest blog post is by Danielle Roberts. Danielle is the author of Created For This and is a online business manager, mom and Navy veteran. You can read more about Danielle over on her website here.